Archive for category momentum

Thinking Bigger: The VA Experience

Loyal blog readers may remember some time ago that I posted about the three D’s of task management: delete, defer, and delegate. Well, I’ve had some serious experience with delegating recently. I hired a virtual assistant (VA) several months ago. The different in my business, my approach to it, and my personal growth has been startling! I want to share my experiences here, partly to sing the praises of VAs and partly to show how a simple change can bring about profound learning.

Virtual assistants can do all kinds of support work for a businessperson. Without getting into too much detail, they can offer administrative support, some Web work, design, event planning, phone calls, documentation, you name it. I found my VA through a local networking group, and we signed a contract by which she provides me 4 hours of her services each month. How I ask her to use the time is up to me. So far, I have had her work on both of my Web sites (which were recently relaunched in Wordpress), design promotional flyers for and assist with some training events, optimize my profile on some business networking sites, make phone calls and perform some research, and create a PowerPoint presentation from some extremely raw text. I plan to have her help me with a newsletter, more slide presentations, and some marketing tasks in the future!

What surprised me in the process of making use of this support is how much it helped me grow! The lessons ran deeper than I could have imagined (and are still revealing themselves to me). Here are some of them.

  • I was pushed (in a good way) to let go of something and trust another person to handle it. I’ve been self-employed for 14 years, and because I’ve always had to handle everything, it’s fair to say I became a bit of a control freak. I’m so used to handling it all–it was a challenge to let something go. When I was able to do so, a lot of new, exciting opportunities for my time and energy opened up!
  • I became more engaged in my best work. Because I now have support around the details and busy-work of my company, I have more of my brain power and heart invested in the actual work–that of coaching. I no longer have to fret over details because I have a trusted person to handle them for me. I can truly focus on serving my clients.
  • I opened the door to more profitability. I was shocked when I realized that my VA could spend 1 hour on something that would take me 4 or more hours (and a lot of frustration) to get done. I can use those 4 hours to do billable work! Also, because she can support me with excellent work, I’ve accelerated my plans on a lot of my business-building ideas, which will bring more clients to me.
  • I began to see more possibilities in my business. As I was challenged to come up with tasks for my VA (she works so fast!), I started to see a lot more opportunities for myself and my business. Currently, she is developing a slide presentation for me from very raw text and images. This will be published on SlideShare and available for free to anyone who is interested. Before I met my VA, I doubt I ever would have considered this. I don’t like slides, and I don’t know how to use PowerPoint well, and it would have perpetually been put on the back burner. Now it’s happening! More creative ideas are coming to me all the time, and I’m energized to attack them.
  • I started thinking like a bigger company. Suddenly, I have “people.” I can take on bigger projects, bigger commitments because I have support in other areas. I feel more professional. I’ve widened my playing field. This has opened up even more opportunities, and I find I’m incredibly excited and engaged with my business all over again!

Obviously, I recommend a good VA if you need or want some support in your business. As you think about the cost of hiring someone, weight it against the immediate benefits of getting things done, and remember to think about the bigger picture advantages!

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You Say You Want a Resolution

The calendar year is nearly finished, with a new one looming immediately. Your thoughts might be turning to New Year’s resolutions. I’ve heard many people say, “I don’t make resolutions, since I never keep them, so then I don’t feel guilty.” Others make a lot of resolutions and then keep one or two. Some might make resolutions and then promptly forget them. And some people use the opportunity of New Year’s resolutions to make a real change in their lives.

I am a fan of resolutions! I feel that if they are made properly, with the right mindset and with an action plan, they can help a person grow. So here, without further ado, is my completely unofficial handy-dandy guide to make a resolution that you can (more likely) stick with.

1. Ditch any thoughts that begin with “I should,” “I ought to,” or “I really need to…” If you’re nagging yourself before even making the resolution, your chances of keeping it are pretty low.

2. Ask yourself: “What do I want more of in my life?” and “Where can I grow?” Asking yourself a positive question like this will lead to you being more likely to stick to a goal. Instead of just “denying” yourself something (quit smoking, stop biting your nails), commit to something positive! For instance, if you want more joy in your daily life, you might resolve to do something you really enjoy once a week, like playing golf or watching a movie in a theater. If you do want to do something like lose weight, you can put it in a positive framework, perhaps by saying, “I resolve to improve my health and wear a size 8 by end of next year.”

3. Make your resolution SMART: specific, measurable, achievable, realistic, and time-limited. If it doesn’t meet these criteria, then it’s not likely you will achieve your goal. Remember, your resolutions (like all your goals) should be something within your control! Resolving to win the lottery is useless, as that is not in your control. Resolving to buy a lottery ticket every week certainly is in your control.

4. Ask yourself the critical follow-up question: “How will I achieve this?” This is the lynchpin that can keep your goal linked to reality. A pie-in-the-sky goal like “I resolve to make a million dollars this year” doesn’t do anything for you if you don’t have a plan for achieving it. Follow up a good resolution with a plan for action! For instance, if you resolve to shave 10 points off your golf game, you might create an action plan that involves some lessons with a pro, more time at the driving range, and watching some videos to help you improve your putting.

5. Put it on paper. Write down your resolution; put action benchmarks in your planner, so you can check in throughout the year. When you write something down, it becomes more real to you. Writing something is a deliberate act, and little more mindful than just saying something out loud. You can also make a “dream board” with pictures of your achieved goals, to help motivate you.

6. Get some accountability! Got a buddy with the same resolution? Check in with each other! This works particularly well if you want to learn a new skill (take a class together, practice together) or do something like lose weight (gym buddies) or stop smoking (support group).

Always remember, you don’t have to wait until January 1 to get started on a new resolution. There are new years starting every day! Some notable new years include Chinese New Year (lunar new year), which is on February 14, 2010; several cultures celebrate new year on the vernal equinox. There is also Rosh Hashanah (Jewish new year), Samhain (Celtic new year), and of course, your own birthday.

Anyone want to share their resolutions in the comments? I’m always intrigued! In the interest of full disclosure, I’ll share three of mine.

1. I resolve to work hard on my business so that my average monthly income doubles.

2. I resolve to work on and complete at least one monk’s cloth embroidery project.

3. I resolve to cook a real meal every other week (husband agreed to do the same!).

>Momentum

>“There is power of momentum. You enjoy a small accomplishment, and the positive satisfaction it gives you sets you up for an even bigger and better accomplishment, which further increases the positive momentum.

Small things can make a big difference, because even the small things define the direction of your momentum. When you’re thankful and joyous about the modest successes, they begin 
to build into bigger successes.

Because negative momentum can be just as strong, it often takes a lot of effort to make even the smallest move in a positive direction. Yet it is worth all the effort, because even with 
that small move you have effectively turned the power of momentum in your favor.

Once momentum is moving in your direction, you begin to get more and more positive results from each effort. Start small, get momentum working for you, and there’s no limit to how 
far you can go.”  


–Ralph Marston

>Momentum

>“There is power of momentum. You enjoy a small accomplishment, and the positive satisfaction it gives you sets you up for an even bigger and better accomplishment, which further increases the positive momentum.

Small things can make a big difference, because even the small things define the direction of your momentum. When you’re thankful and joyous about the modest successes, they begin 
to build into bigger successes.

Because negative momentum can be just as strong, it often takes a lot of effort to make even the smallest move in a positive direction. Yet it is worth all the effort, because even with 
that small move you have effectively turned the power of momentum in your favor.

Once momentum is moving in your direction, you begin to get more and more positive results from each effort. Start small, get momentum working for you, and there’s no limit to how 
far you can go.”  


–Ralph Marston