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Successful List Making

Jan 11

Posted by Laura in balance, business, experience, Goals, momentum, Path, performance, planning, practice, Resolution, time, time management | 1 Comment

A lot of clients (and friends and colleagues) come to me seeking coaching and advice on time management. In a world where we are always on the go, we seem to seek ways to get even more done. We feel guilty if we unplug for a while, and we feel frustrated if we spin our wheels without getting anything accomplished. Some people get plenty done, but realize they are just “keeping up” without spending time and effort building for the future. The feeling of being frazzled, worn out, and unproductive seems common.

In the course of my coaching training, reading, learning, and life experience, I’ve come across multiple ways to manage tasks and get more done. I don’t claim to use all of these techniques, but I do use quite a few of them. I thought I’d share them now and then on this blog. Today’s tip: maximizing your list(s) of tasks for success.

Lots of people make lists of tasks to get done. These can take many forms: online task trackers, lots of sticky notes, a notebook, scraps of paper, scribbles on calendars. If lists work for you and keep you organized, then by all means, keep using them! Consider some of the following techniques.

Mindset key: Lists (and calendars) are made so that you don’t have to remember everything. Write it down, and then the list does the remembering for you. This allows you to think more about how you want to accomplish the task (and other more forward-moving thoughts), rather than creating anxiety around trying to remember the daily nitty-gritty of what you are supposed to do.

1. Keep a daily short to-do list.

Research has shown that productive people who keep lists do it in a certain way. First, the daily list is relatively short: No more than 5-10 items that are the top priorities of the day (I personally try to keep mine to 5-6 items). This keeps the list manageable. Ever had that feeling of looking at your to-do list and thinking “I can’t do all of this, so I’m not going to do any of it!”? That can happen if your list is massively long. Keep your daily list short and doable. If anything does not get accomplished on that daily list, you can move it to the next day’s list.

  • Slightly silly bonus tip: I love to start my list with something either super-simple or something I’ve already done, like “drink coffee” or “make list.” That way, I can cross it off right away. It seems silly (and folks often laugh when I tell them this!), but it gives me a sense of momentum and satisfaction! “There, one thing done, on to the rest!” (I happen to know I’m not the only one who does this.)
  • Another bonus tip: Put a variety of “small” and “larger” items on the list. For instance you might have “Call doctor to schedule physical” and “Work on slide presentation” on the same list. One task will take a minute or two, the other might take an hour or more. Mix it up. If you have only one major task for the day (“clean the house”), consider breaking it down (dust living room, vacuum upstairs, dishes, laundry, tidy family room).

2. Make the to-do list the day before

The second key to maximizing your daily list is to make it at the end of the day before (or the end of the workday). A lot of people like to start their day with the list, but making it the day before you need it takes advantage of something very powerful: your subconscious brain. If you write the list, and then sleep on it, your subconscious works on the tasks for you while you sleep. Ever woken up in the morning and just knew the solution to a problem, or knew the correct decision in a difficult situation? It’s like that. You might be amazed at how much you can get done if you start making your list at the end of the day.

  • Bonus tip: If you also keep a planner or calendar, consider combining your end-of-the-day list making time with a few minutes of calendar review. This will help you make reasonable lists for each day, because you’ll be aware of, say, how many appointments you might have coming up that take away from your productive time. You might also realized you have to buckle down for a few days because you have several days coming up that have little or no availability. Alternately, if you have loads of time for productive work, you might choose to schedule things that are important for future growth but don’t have a rigid, close deadline.

3. Keep master lists that are longer.

If you like to keep lists of “all the things” you have to do, that’s perfectly fine! Your daily list should be short and sweet, but you can refer to a master list—with categories and subcategories, if needed. Some people like to organize lists like “house items,” “business tasks,” “long-range planning,” and so on. However you like to have longer lists available, make use of them. Check with them now and then to see what you can cross off.

  • Bonus tip: If you keep longer lists, then make sure some of them are keyed to your long-term goals and not just your immediate tasks. For instance, if you have a New Year’s resolution to learn more about personal finance and investing, your master list might include getting some books on personal finance, creating a budget, finding opportunities to save or earn more money, taking a class in investing, meeting with an investment advisor or financial planner, and so on. These may not be red-hot “do it NOW!” items, but they should appear on your lists at some point.

4. Digital or paper?

Some of us love the feel of paper and writing something down. Others are all digital, all the way. There are advantages to both, of course, so my advice is: if what you’re doing works, then stick with it! (I personally use both.) There are many ways to use paper lists–notebooks to sticky notes to special note paper designed just for lists! A benefit to paper lists is the sense of making it “real” as you write it down, and the satisfaction of crossing something off when you’ve done it. Digital options also abound: from Web-based, to software, to smartphone options, you can find something to suit your needs. A benefit to digital list making is that you can set alarms and deadlines to keep you on track and integrate them with your digital calendar, if you use one.

Mindset tip: Remember to celebrate what you get done! Too often we look at our lists and say “wow, I didn’t do X, Y, and Z” and forget what we did accomplish. Notice and celebrate what you do, and reward yourself if you like!

Resources

  • David Allen has written two excellent bestseller books: Getting Things Done and Ready for Anything, about stress-free productivity.
  • A good online to-do list with some fairly sophisticated features (free, or upgrade to paid account) is Toodledo (there’s an iPhone app for this as well).

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New Year’s Revolution

Dec 20

Posted by Laura in balance, blessing, business, choice, clarity, confidence, failure, Goals, holiday, Mindfulness, motivation, Resolution, success | No Comments

(Note: this is a reprint, with a few updates, from last year’s post about New Year’s Resolutions.)

The calendar year is nearly finished, with a new one looming immediately. Your thoughts might be turning to New Year’s resolutions. I’ve heard many people say, “I don’t make resolutions, since I never keep them, so then I don’t feel guilty.” Others make a lot of resolutions and then keep one or two. Some might make resolutions and then promptly forget them. And some use the opportunity of New Year’s resolutions to make a real change in their lives.

I am a fan of resolutions! I feel that if they are made properly, with the right mindset and with an action plan, they can help a person grow. So here, without further ado, is my completely unofficial handy-dandy guide to make a resolution that you can (more likely) stick with.

1. Ditch any thoughts that begin with “I should,” “I ought to,” or “I really need to…” If you’re nagging yourself before even making the resolution, your chances of keeping it are pretty low. (See Shoulda, Coulda, Woulda for better tips on self-motivating talk.)

2. Ask yourself: “What do I want more of in my life?” and “Where can I grow?” Asking yourself a question like this will lead to you being more likely to stick to a goal. Instead of just “denying” yourself something (quit smoking, stop biting your nails), commit to something positive! For instance, if you want more joy in your daily life, you might resolve to do something you really enjoy once a week, like playing golf or watching a movie in a theater. If you do want to do something like lose weight, you can put it in a positive framework, perhaps by saying, “I resolve to improve my health and wear a size 8 by end of next year.”

3. Make your resolution SMART: specific, measurable, achievable, realistic, and time-limited. If it doesn’t meet these criteria, then it’s not likely you will achieve your goal. Remember, your resolutions (like all your goals) should be something within your control! Resolving to win the lottery is useless, as that is not in your control. Resolving to buy a lottery ticket every week certainly is in your control.

4. Ask yourself the critical follow-up question: “How will I achieve this?” This is the lynchpin that can keep your goal linked to reality. A pie-in-the-sky goal like “I resolve to make a million dollars this year” doesn’t do anything for you if you don’t have a plan for achieving it. Follow up a good resolution with a plan for action! For instance, if you resolve to shave 10 points off your golf game, you might create an action plan that involves some lessons with a pro, more time at the driving range, and watching some videos to help you improve your putting.

5. Put it on paper. Write down your resolution; and put action benchmarks in your planner, so you can check in throughout the year. When you write something down, it becomes more real to you. Writing something is a deliberate act, and little more mindful than just saying something out loud. You can also make a “dream board” with pictures of your achieved goals, to help motivate you.

6. Get some accountability! Got a buddy with the same resolution? Check in with each other! This works particularly well if you want to learn a new skill (take a class together, practice together) or do something like lose weight (gym buddies) or stop smoking (support group).

Always remember, you don’t have to wait until January 1 to get started on a new resolution. There are new years starting every day! Some notable new years include Chinese New Year (lunar new year), which is on February 14, 2010; several cultures celebrate new year on the vernal equinox. There is also Rosh Hashanah (Jewish new year), Samhain (Celtic new year), and of course, your own birthday.

Anyone want to share their resolutions in the comments? I’m always intrigued! In the interest of full disclosure, I’ll share three of mine from 2010, with updates.

1. I resolve to work hard on my business so that my average monthly income doubles. [I did manage to achieve this a couple of times!]
2. I resolve to work on and complete at least one monk’s cloth embroidery project. [Ok, I didn't do this. I had no accountability on it, though.]
3. I resolve to cook a real meal every other week (husband agreed to do the same!) [Started out well, but this was perhaps overly ambitious for me.]

I’m still working on my 2011 resolutions. I have some major changes coming up next year, primarily the birth of my first child in early March-ish. I think my resolutions will focus on navigating change and growing into my role as a mom.

What are your resolutions? How do you keep them?

Want to turn your resolutions into reality? Check out my special package for launching your success in 2011: four one-hour coaching sessions at a discount price!

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2011 Package!

Dec 14

Posted by Laura in change, choice, Coaching, confidence, Goals, Making an impact, Mindfulness, momentum, motivation, planning, Resolution, success | No Comments

Are you inspired to think ahead to 2011 and your goals for the new year? Do you have a resolution you would love to make a reality? Archer Coaching can help you get there!

Announcing: A special coaching package to launch 2011 and catapult you into success!

  • Four 1-hour coaching sessions at a discounted price
  • Scheduled at your convenience (by phone or Skype)
  • Includes powerful values elicitation exercise
  • Begins with Life Plan overview for a big-picture view
  • Focused on you and your life
  • Certified, credentialed coach to support you
  • Coach is available by phone or email for check-ins and updates

Cost: $300 (normally $450)

Get started: go to my Calendar page to see my Appointy calendar. Select the 2011 Package option, and schedule your first session! Or, contact me directly with questions or requests for other times. When you’ve registered, you will receive contact and billing information.

I look forward to supporting you in creating success!

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Mulligans

Jan 27

Posted by Laura in Appreciation, blessing, change, clarity, failure, joy, love, Mindfulness, Resolution | No Comments

I hereby declare “do-overs” for January 2010. Yep, we are starting over, rebooting the year. Mulligans for all!

All around me, people are having a rough start to the new year. Many were bidding adieu (and good riddance) to a difficult 2009, and then 2010 starts off with a few hard punches to the gut. Around me I see lost jobs, breakdowns, deaths, ended relationships, and diminished resources, not to mention the obvious natural disasters. Mercury is in retrograde, I hear. Perhaps we can blame it on that.

Last night at a local meeting, I had the privilege of hearing the fantastic Mary Cantando speak. One of the points she made that stuck with me was that when something bad happens, try to look for the silver lining, specifically by saying (aloud) “Three good things about this are…” Once you say it out loud, the good things start to flow from your brain. When you can consistently look for the good, it can help you balance the bad and not let it get hold of you.

Three good things about a very hard month?

  1. Difficulties around us bring out the very best in humanity (giving, caring, loving).
  2. We are reminded that every moment of our (normal, mundane) lives is incredibly precious.
  3. We are challenged to grow larger than the problems that try to derail us.

We won’t get do-overs for January, but perhaps we don’t really need them. We can and will rebuild and create something wonderful, among the rubble of the pain, loss, and heartache. This is what defines success: not avoiding being knocked down, but continually getting back up after it (inevitably) happens.

You Say You Want a Resolution

Dec 28

Posted by Laura in change, Coaching, Goals, holiday, Mindfulness, momentum, planning, Resolution, Uncategorized | No Comments

The calendar year is nearly finished, with a new one looming immediately. Your thoughts might be turning to New Year’s resolutions. I’ve heard many people say, “I don’t make resolutions, since I never keep them, so then I don’t feel guilty.” Others make a lot of resolutions and then keep one or two. Some might make resolutions and then promptly forget them. And some people use the opportunity of New Year’s resolutions to make a real change in their lives.

I am a fan of resolutions! I feel that if they are made properly, with the right mindset and with an action plan, they can help a person grow. So here, without further ado, is my completely unofficial handy-dandy guide to make a resolution that you can (more likely) stick with.

1. Ditch any thoughts that begin with “I should,” “I ought to,” or “I really need to…” If you’re nagging yourself before even making the resolution, your chances of keeping it are pretty low.

2. Ask yourself: “What do I want more of in my life?” and “Where can I grow?” Asking yourself a positive question like this will lead to you being more likely to stick to a goal. Instead of just “denying” yourself something (quit smoking, stop biting your nails), commit to something positive! For instance, if you want more joy in your daily life, you might resolve to do something you really enjoy once a week, like playing golf or watching a movie in a theater. If you do want to do something like lose weight, you can put it in a positive framework, perhaps by saying, “I resolve to improve my health and wear a size 8 by end of next year.”

3. Make your resolution SMART: specific, measurable, achievable, realistic, and time-limited. If it doesn’t meet these criteria, then it’s not likely you will achieve your goal. Remember, your resolutions (like all your goals) should be something within your control! Resolving to win the lottery is useless, as that is not in your control. Resolving to buy a lottery ticket every week certainly is in your control.

4. Ask yourself the critical follow-up question: “How will I achieve this?” This is the lynchpin that can keep your goal linked to reality. A pie-in-the-sky goal like “I resolve to make a million dollars this year” doesn’t do anything for you if you don’t have a plan for achieving it. Follow up a good resolution with a plan for action! For instance, if you resolve to shave 10 points off your golf game, you might create an action plan that involves some lessons with a pro, more time at the driving range, and watching some videos to help you improve your putting.

5. Put it on paper. Write down your resolution; put action benchmarks in your planner, so you can check in throughout the year. When you write something down, it becomes more real to you. Writing something is a deliberate act, and little more mindful than just saying something out loud. You can also make a “dream board” with pictures of your achieved goals, to help motivate you.

6. Get some accountability! Got a buddy with the same resolution? Check in with each other! This works particularly well if you want to learn a new skill (take a class together, practice together) or do something like lose weight (gym buddies) or stop smoking (support group).

Always remember, you don’t have to wait until January 1 to get started on a new resolution. There are new years starting every day! Some notable new years include Chinese New Year (lunar new year), which is on February 14, 2010; several cultures celebrate new year on the vernal equinox. There is also Rosh Hashanah (Jewish new year), Samhain (Celtic new year), and of course, your own birthday.

Anyone want to share their resolutions in the comments? I’m always intrigued! In the interest of full disclosure, I’ll share three of mine.

1. I resolve to work hard on my business so that my average monthly income doubles.

2. I resolve to work on and complete at least one monk’s cloth embroidery project.

3. I resolve to cook a real meal every other week (husband agreed to do the same!).

Winter Solstice

Dec 21

Posted by Laura in Appreciation, blessing, change, clarity, Creativity, experience, holiday, Path, Resolution | 1 Comment

Today is the Winter Solstice. We experienced the least amount of daylight for the whole year today. The Northern Hemisphere is at its farthest point from the sun. From here on out, the daylight lingers, taking up more of the day, all the way up to the Vernal Equinox, when sunlight and night are equal, to the Summer Solstice, where it begins to fade again. It’s the also the first day of winter, when things appear dead or at least hibernating, storing energy to burst forth in spring. Notable days like these make me think of cycles, seasons, and changes.

As the leaves fell and the rain came down this autumn, I was thinking of ways to shed unnecessary things in my life. Like the church season of Advent, I am preparing for the arrival of some changes. I make room in my life, trusting that the universe will fill it with what I am manifesting. As I let go of things that had a hold on me, I find a new lightness, a new energy, a new creativity. My email box is clean, my office is tidied up, a fresh new desk calendar awaits a year full of joyful events. I’m purging things from my home, reexamining my commitments, seeking experiences rather than objects.

Seasons change, solstices and equinoxes come and go, tides rise and ebb. The cycles of our lives are marked in more ways than sunlight or water. A new calendar year is coming. How are we changing? What are we becoming? What are we creating room for?

>Dare to Be Stupid

Jan 19

Posted by Laura in failure, Resolution, success | No Comments

>

My husband has finally made a New Year’s resolution. He usually doesn’t make them. It is this: He resolved to follow through on his “stupid ideas” this year. 
Now, I have to laugh a bit, but he has a valid point here. I’d like to quote my good friend Mur Lafferty when she heard about this resolution. She says (and I quote at length, with her permission):
“How many times have you thought of something and then cast it aside thinking, ‘Nah, that’s stupid.’ Were you really thinking you didn’t want to spend the time to see if it would be cool? Were you afraid stupid = failure? And how many things that are awesome (or at the very least successful) can you see, if written down on paper, looked stupid to begin with?
  • Let’s make a video game where you roll around a sticky ball and pick stuff up (Katamari Damacy)
  • Let’s make [insert any popular reality TV show here]
  • Let’s scream at people who have different opinions than we do (any political talking head show)
  • Let’s bottle water and sell it.
“I don’t like resolutions, but I do like this philosophy. I wonder how it fits for long-term projects–stupid ideas–that I’ve had. ‘I should start a new magazine/podcast/audio drama/novel!’ But it’s a concept I just might consider doing. What is worse: one success, or ten successes and three failures?”
Let’s all try to be a little bit stupid this year, and see what happens.

>Dare to Be Stupid

Jan 19

Posted by Laura in failure, Resolution, success | No Comments

>

My husband has finally made a New Year’s resolution. He usually doesn’t make them. It is this: He resolved to follow through on his “stupid ideas” this year. 
Now, I have to laugh a bit, but he has a valid point here. I’d like to quote my good friend Mur Lafferty when she heard about this resolution. She says (and I quote at length, with her permission):
“How many times have you thought of something and then cast it aside thinking, ‘Nah, that’s stupid.’ Were you really thinking you didn’t want to spend the time to see if it would be cool? Were you afraid stupid = failure? And how many things that are awesome (or at the very least successful) can you see, if written down on paper, looked stupid to begin with?
  • Let’s make a video game where you roll around a sticky ball and pick stuff up (Katamari Damacy)
  • Let’s make [insert any popular reality TV show here]
  • Let’s scream at people who have different opinions than we do (any political talking head show)
  • Let’s bottle water and sell it.
“I don’t like resolutions, but I do like this philosophy. I wonder how it fits for long-term projects–stupid ideas–that I’ve had. ‘I should start a new magazine/podcast/audio drama/novel!’ But it’s a concept I just might consider doing. What is worse: one success, or ten successes and three failures?”
Let’s all try to be a little bit stupid this year, and see what happens.

>Happy New Year!

Oct 31

Posted by Laura in Resolution | No Comments

>Happy New Year! October 31 is the holiday of Samhain, traditionally the Celtic new year, after the harvest season. 

I like to celebrate the start of a new year whenever I can. Why wait until January 1? I celebrate new years on Rosh Hashanah (Jewish new year), and in late February (Asian new years), not to mention Samhain and, yes, January 1. Birthdays are a great time for a new year, too. In fact, ANY day is the start of a new year–it’s exactly 1 year later than it was this time last year.
All this talk of new years makes me think of resolutions. Resolutions should be made for self-improvement… and we should not have to wait until Jan 1 to improve ourselves. No more procrastination! Declare it a new year and get ON with your life!

>Happy New Year!

Oct 31

Posted by Laura in Resolution | No Comments

>Happy New Year! October 31 is the holiday of Samhain, traditionally the Celtic new year, after the harvest season. 

I like to celebrate the start of a new year whenever I can. Why wait until January 1? I celebrate new years on Rosh Hashanah (Jewish new year), and in late February (Asian new years), not to mention Samhain and, yes, January 1. Birthdays are a great time for a new year, too. In fact, ANY day is the start of a new year–it’s exactly 1 year later than it was this time last year.
All this talk of new years makes me think of resolutions. Resolutions should be made for self-improvement… and we should not have to wait until Jan 1 to improve ourselves. No more procrastination! Declare it a new year and get ON with your life!